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SayPro Team Management & Task Delegation: Organize weekly meetings to review campaign performance, address challenges, and optimize strategies.
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
✅ Weekly Campaign Performance Meetings Plan
🔹 1. Meeting Overview
- Meeting Title: SayPro Campaign Weekly Performance Review
- Frequency: Every Monday (or the first working day of the week)
- Duration: 45–60 minutes
- Participants: Campaign Manager, Team Leads (Comms, Donor Relations, Events, Tech, Partnerships), key volunteers or external partners (as needed)
- Format: In-person or virtual (via Zoom/Google Meet)
🔹 2. Standard Weekly Agenda
| Time | Agenda Item | Led By |
|---|---|---|
| 5 min | Welcome & recap of past week’s highlights | Campaign Manager |
| 10 min | Review of KPIs vs. weekly targets | CRM/Data Officer |
| 20 min | Team reports: Progress & roadblocks– Communications– Donor Relations– Events– Partnerships– Web/Tech | Team Leads |
| 10 min | What’s working / Not working (Quick SWOT) | Open Floor |
| 10 min | Adjustments & priorities for the coming week | Campaign Manager |
| 5 min | Questions, suggestions, motivational close | All |
🔹 3. Key Metrics to Review Weekly
| Category | Metrics Reviewed |
|---|---|
| Fundraising | Total donations, average gift size, # of new donors, % recurring |
| Digital | Website traffic, social media engagement, email performance |
| Donor Engagement | Calls made, thank-yous sent, responses logged |
| Events | Attendance, feedback, leads generated |
| Partnerships | New partners, pending deals, cross-promotions |
| Volunteer Activity | Hours contributed, outreach tasks completed |
🔹 4. Pre-Meeting Preparation
- Team leads submit a weekly update form or email by Sunday evening
- Data/CRM officer prepares a weekly KPI snapshot/dashboard
- Campaign Manager drafts a brief agenda with talking points
🔹 5. Post-Meeting Follow-Up
- Share Meeting Summary Notes (including key decisions and next steps) via email or shared drive
- Update Campaign Tracker and adjust assignments as needed
- Send reminders to responsible parties for action items
🔹 6. Optional Enhancements
- Spotlight of the Week: Feature a team member, donor, or success story
- Quick Poll or Check-in: Use tools like Google Forms or Menti for team morale or feedback
- Strategy Corner: Share 1 quick tip or success from another campaign/org to inspire innovation
🗂 Suggested Tools
- Project Management: Trello, Asana, or Google Sheets for task tracking
- Data Sharing: Google Slides or Sheets for KPI dashboards
- Meeting Notes: Shared Google Docs
- Communication: Slack or WhatsApp group for follow-ups and reminders
- Neftaly Malatjie | CEO | SayPro
- Email: info@saypro.online
- Call: + 27 84 313 7407
- Website: www.saypro.online
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