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SayPro Templates to Use (Provided by SayPro):SayPro GPT Prompt Sheet

Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407

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Written by

Linda Janet Tivane

in

Here is a detailed SayPro GPT Prompt Sheet Template designed for internal use at SayPro. This template helps staff, trainers, content creators, and learners effectively utilize AI tools (especially GPT models like ChatGPT) to support training, operations, client support, or module development. It ensures that prompts are clear, purposeful, and aligned with SayPro’s standards for communication, learning, and development.

🧠 SayPro GPT Prompt Sheet Template

Use this to guide AI interactions for training, module development, content creation, and more.

🗂️ Section 1: Prompt Metadata

FieldDetails
Prompt ID[Assign a unique code – e.g., GPT-PROMPT-001]
Created By[Name of staff member or trainer]
Date Created[DD-MM-YYYY]
Target Use Case[Module Development / Assessment / Support / Content Creation / Research]
Audience Type[Learners / Trainers / Admin Staff / Clients]

💬 Section 2: GPT Prompt Structure

Use the following structure when writing prompts to GPT-based tools. This helps generate accurate, relevant, and useful responses.

✅ Prompt Writing Template

  1. Role Definition
    Tell GPT who it should be. Example: You are a professional training designer at SayPro.
  2. Goal / Task Definition
    What do you want GPT to do? Example: Help me create a module on workplace ethics for government employees.
  3. Context & Background
    Give relevant details about the task, project, audience, or previous content. Example: The learners are frontline public workers who interact with the public daily. The training is 2 days long and must align with NQF Level 3 standards.
  4. Constraints / Requirements
    Any specific rules, tone, or format? Example: Keep the tone professional but friendly. Use plain language. Include case studies and role-play ideas.
  5. Expected Output Format
    What should GPT’s response look like? Example: A detailed course outline with 4 units, 3 learning outcomes per unit, and assessment ideas.

📝 Section 3: Prompt Example Library

Below are reusable or modifiable GPT prompt examples tailored for SayPro use cases:

🔹 Example 1: Module Development

Prompt:

You are an instructional designer at SayPro. I need to develop a short training module on workplace diversity for entry-level government workers. The course should be 1 day long, aligned with NQF Level 4, and include interactive elements like group discussion and scenario-based learning. Please structure it into 3 sections, include learning outcomes, and suggest assessment activities.

🔹 Example 2: Learner Support Chatbot

Prompt:

You are a SayPro chatbot that helps learners understand their course material. A learner is struggling to understand what “service recovery” means in the context of customer service. Explain the concept simply with an example and offer a short activity they can do to practice.

🔹 Example 3: Content Summarization

Prompt:

Summarize the following SayPro training manual content into 3 key points and provide a quiz question for each. Use plain English suitable for NQF Level 3 learners.

🔹 Example 4: Email Writing for Clients

Prompt:

You are an admin assistant at SayPro. Write a professional email to a client confirming their registration for the “Advanced Project Management” training session happening on 15 June 2025 at the Cape Town office. Mention arrival time, dress code, and materials to bring.

🔹 Example 5: Scenario Creation

Prompt:

Create a realistic scenario for a role-play activity in a SayPro customer service training workshop. The scenario should involve a difficult customer complaint at a municipal office and require the employee to de-escalate the situation.

📌 Section 4: Notes for Effective Prompting

  • Be clear and specific – the more detail, the better the response.
  • Include intended tone (formal, casual, professional, etc.).
  • If the prompt is for learners, make it age and literacy appropriate.
  • Iterate – don’t be afraid to refine and rephrase based on results.

✅ Section 5: Review and Approval (Internal Use)

ReviewerDateApproved (Yes/No)Comments
Training Manager[Insert date]
Quality Assurance[Insert date]

🔒 Disclaimer:

This template is intended for use with AI tools within SayPro’s operational, training, and educational framework. Always follow SayPro’s data protection, ethics, and compliance guidelines when interacting with AI platforms.

  • Neftaly Malatjie | CEO | SayPro
  • Email: info@saypro.online
  • Call: + 27 84 313 7407
  • Website: www.saypro.online

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