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SayPro Education and Training

SayPro Tracking Participation and Feedback

Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407

SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.

Written by

Dorah Lerato Radebe

in

Monitor Registration

  1. Create a Registration System:
    • Online Platforms: Use tools like Google Forms, Eventbrite, or dedicated HR software to manage registrations. These platforms can automatically collect and organize participant data.
    • Custom Fields: Include fields for department, role, and location to ensure you capture all necessary demographic information.
  2. Track Demographics:
    • Data Analysis: Use spreadsheets or software like Excel to analyze the demographic data. Create charts or graphs to visualize the distribution of participants.
    • Balance Check: Regularly review the data to ensure a balanced representation from different departments and roles.
  3. Set Limits:
    • Quota System: Implement a quota system where each department or role has a set number of spots. This ensures no single group dominates the retreat.
    • Waitlist: Create a waitlist for participants who register after the quota is filled. This can help manage over-registration and ensure fairness.

Collect Feedback

  1. Design Surveys:
    • Question Types: Include a mix of multiple-choice, rating scales, and open-ended questions. This provides both quantitative and qualitative data.
    • Focus Areas: Ask about specific aspects such as the retreat’s organization, activities, facilities, and overall satisfaction.
  2. Distribute Surveys:
    • Timing: Send the survey link immediately after the retreat via email or messaging platforms. This ensures high response rates while the experience is fresh.
    • Reminders: Send follow-up reminders to those who haven’t completed the survey to increase participation.
  3. Analyze Results:
    • Data Tools: Use tools like Google Sheets, Excel, or specialized survey analysis software to compile and analyze the data.
    • Identify Trends: Look for common themes or recurring feedback points. This helps identify what worked well and what needs improvement.
  4. Implement Changes:
    • Action Plan: Based on the feedback, create an action plan outlining specific changes for future retreats.
    • Communicate: Share the feedback summary and planned changes with participants to show that their input is valued and acted upon.
  • Neftaly Malatjie | CEO | SayPro
  • Email: info@saypro.online
  • Call: + 27 84 313 7407
  • Website: www.saypro.online

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