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SayPro Verify that employee records are complete and up-to-date, especially those working in direct fundraising activities
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
Internal Memo: Employee Records Verification – Fundraising Staff
To: All Department Heads & Fundraising Supervisors
From: SayPro Human Resources & Compliance Unit
Date: [Insert Date]
Subject: Verification of Employee Records for Fundraising Personnel
Purpose
In alignment with SayPro’s commitment to compliance, donor trust, and operational integrity, we are initiating a full audit and verification of employee records, with a specific focus on staff directly involved in fundraising, donor management, and campaign execution.
Required Action
All departments and team leads must review and confirm that the following records are complete, accurate, and up-to-date for every employee under their supervision who is engaged in fundraising activities:
Key Records to Verify:
- Employment Contract & Job Description
- Ensure roles related to fundraising are clearly defined
- Update contracts if roles or responsibilities have changed
- Proof of Identity & Work Eligibility
- ID/passport copies, work permits (if applicable)
- Qualifications & Background Checks
- Relevant training certificates, ethical conduct clearance, or references for public-facing roles
- Fundraising Training Records
- Attendance in SayPro fundraising workshops or onboarding sessions
- Record of any external certifications (e.g., ethics in fundraising)
- Performance Documentation
- Any KPIs, donor interaction logs, or compliance notes
- Disciplinary records (if applicable)
- Conflict of Interest Declarations
- Signed annual declarations, especially for those handling donations or donor data
Submission Instructions
All updated or missing records must be compiled and submitted to:
hr.records@saypro.online
Deadline: [Insert Deadline Date], no later than 5:00 PM
For large departments, please submit via the HR shared drive folder: [Insert Link]
Compliance Note
Failure to maintain updated and accurate records may result in:
- Suspension of fundraising duties for non-compliant staff
- Exclusion from future donor-facing activities
- Internal audit escalation
Support & Assistance
If you require updated forms, training history, or assistance with documentation, contact:
hr.support@saypro.online
[Insert Contact Number]
Let’s ensure SayPro continues to lead with accountability, transparency, and professionalism in all donor-facing and fundraising work.
Thank you for your cooperation.
Signed,
SayPro Human Resources & Compliance Division
SayPro Education Royalty | SayPro University
- Neftaly Malatjie | CEO | SayPro
- Email: info@saypro.online
- Call: + 27 84 313 7407
- Website: www.saypro.online
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