SayPro Reporting & Presentation Strategy

A. Detailed Stakeholder Report Structure

1. Cover Page

• Title: Program Review & Improvement Recommendations Report
• Date
• Prepared by: SayPro Evaluation Team

2. Executive Summary (1 Page)

• Overview of evaluation objectives
• Summary of methods used
• Key findings (quantitative and qualitative)
• Top-priority recommendations

3. Introduction

• Purpose of the report
• Background of the SayPro program
• Scope of the evaluation
• Stakeholder groups involved

4. Methodology

• Data sources used (e.g., surveys, interviews, LMS data)
• Sample size and demographics
• Tools and frameworks used for analysis
• Limitations of the data

5. Key Findings

a. Program Design

• Alignment with objectives
• Curriculum relevance and structure

b. Implementation

• Delivery quality and consistency
• Facilitator performance
• Learner accessibility and support

c. Outcomes

• Completion and certification rates
• Employment outcomes and employer satisfaction
• Alumni feedback on long-term benefits

Use charts, tables, and quotes to illustrate findings.

6. Data-Driven Recommendations

Organized by themes:

• Curriculum & Learning Design
• Learner Support & Experience
• Facilitator Development
• Employer & Industry Engagement
• Platform & Technology
• Alumni Tracking & M&E

Each recommendation includes:

• Description
• Justification
• Expected benefit
• Resource estimate (cost/time)
• Implementation timeline

7. Feasibility Assessment

• Budget alignment
• Resource availability
• Priority ranking
• Risk mitigation strategies

8. Implementation Roadmap

• 6-month phased timeline with milestones
• Responsible teams
• Dependencies

9. Conclusion

• Summary of opportunity areas
• Call to action for stakeholder support
• Next steps for review and feedback

B. Stakeholder Presentation (10–12 slides)

Slide 1: Title Slide

• SayPro Program Review – Summary of Findings & Recommendations

Slide 2: Purpose & Objectives

• Why this review was conducted
• Goals of the improvement process

Slide 3: Evaluation Process

• Timeline
• Methods
• Who was consulted

Slide 4: Key Findings Snapshot

• 3–5 major insights using icons or visuals
  (e.g., “78% completion rate – below target”)

Slide 5: Quantitative Data Visuals

• Bar charts or graphs showing trends
  (completion, satisfaction, job placement)

Slide 6: Qualitative Insights

• Learner, facilitator, employer feedback
• Direct quotes in bubbles or sidebars

Slide 7: Priority Recommendations Overview

• 5–6 grouped actions with short descriptions

Slide 8: Feasibility Matrix

• Low/Medium/High cost vs. impact grid
• Show practical focus

Slide 9: Implementation Timeline

• Gantt or phase diagram showing rollout in 3 stages

Slide 10: Expected Benefits

• What success will look like (outcome goals)

Slide 11: Stakeholder Role

• What’s needed from decision-makers, staff, partners

Slide 12: Q&A / Feedback Invitation

C. Supporting Materials

• Annexes: Raw data tables, full survey results, feedback transcripts
• Infographics: Optional visual summaries for internal newsletters or reports
• One-pager Brief: A printable handout for high-level decision-makers