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SayPro Email: sayprobiz@gmail.com Call/WhatsApp: + 27 84 313 7407
SayProFundraising Event Log Template: To record event details, including location, date, attendees, and funds raised
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
SayPro Fundraising Event Log Template
Purpose:
To maintain a comprehensive record of all SayPro fundraising events, including logistical information, attendance, volunteer involvement, and funds raised.
1. Event Overview
| Field | Description / Entry Example |
|---|---|
| Event Name | SayPro Youth Gala Night |
| Event Type | Gala / Webinar / Workshop / Walkathon / Auction |
| Event Date | 2025-06-15 |
| Event Time | 18:00 – 21:00 |
| Location / Platform | Johannesburg Civic Theatre / Zoom |
| Campaign Name | SayPro Internship Fundraising Drive |
| Event Coordinator | Ayanda M. (ayanda@saypro.org) |
2. Attendance Details
| Category | Count | Notes |
|---|---|---|
| Total Registered | 120 | |
| Total Attended | 103 | 20 virtual attendees, 83 in-person |
| Volunteers Involved | 12 | Ushers, tech support, registration desk |
| Special Guests / Speakers | 3 | Corporate partners, internship alumni |
3. Fundraising Summary
| Item | Amount (ZAR) | Notes |
|---|---|---|
| Ticket Sales | R18,000 | Sold 90 tickets at R200 each |
| Donations Collected | R10,500 | During speech segment |
| Corporate Sponsorships | R15,000 | 2 sponsors confirmed |
| Silent Auction Proceeds | R7,200 | 5 items auctioned |
| Total Funds Raised | R50,700 |
4. Event Metrics & Engagement
| Metric | Data / Notes |
|---|---|
| Social Media Engagement | 1,200+ impressions, 300 clicks |
| Email Open Rate (Promo) | 32% (Sent to 480 subscribers) |
| Post-Event Survey Response | 45 submissions (avg. rating: 4.6/5) |
| New Donor Sign-Ups | 18 first-time donors |
| Repeat Donors | 40 |
5. Notes & Lessons Learned
| What Worked Well | What Can Be Improved |
|---|---|
| – Strong impact story from alumni | – Need earlier equipment testing |
| – Food sponsors reduced costs | – Start event promotion 2 weeks earlier |
6. Attachments / Supporting Docs
- ✅ Guest list / RSVP record
- ✅ Volunteer log sheet
- ✅ Donation receipts or records
- ✅ Event photos or media
- ✅ Survey results (PDF or link)
Optional: Recurring Event Log Table (Multiple Events)
| Event Name | Date | Type | Location/Platform | Funds Raised | Attendees | Status |
|---|---|---|---|---|---|---|
| Youth Gala Night | 2025-06-15 | Gala | JHB Civic Theatre | R50,700 | 103 | ✅ Complete |
| Webinar: Skills Future | 2025-06-22 | Webinar | Zoom | R8,200 | 87 | 🔄 In Review |
| Corporate Breakfast | 2025-06-29 | Networking | Cape Town CBD | R12,500 | 45 | 🟡 Upcoming |
- Neftaly Malatjie | CEO | SayPro
- Email: info@saypro.online
- Call: + 27 84 313 7407
- Website: www.saypro.online
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