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SayProTasks:Share event guidelines and expectations with facilitators, ensuring alignment with SayPro’s goals for the event.
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
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Here’s a detailed breakdown of the SayPro task for sharing event guidelines and expectations with facilitators:
SayPro Task: Share Event Guidelines and Expectations with Facilitators
Objective:
To ensure all facilitators clearly understand and align with SayPro’s goals, standards, and expectations for the event, fostering a consistent and professional experience for attendees.
Detailed Responsibilities:
- Develop Comprehensive Event Guidelines
- Prepare a clear, concise document or presentation that covers:
- SayPro’s mission and core values related to the event
- Event objectives and desired outcomes
- Expected conduct and professionalism standards for facilitators
- Audience demographics and engagement goals
- Session formats and timing expectations
- Technical requirements and protocols (e.g., use of AV equipment, online platforms)
- Accessibility and inclusivity standards
- Prepare a clear, concise document or presentation that covers:
- Distribute Guidelines to Facilitators
- Send the event guidelines to all confirmed facilitators well in advance of the event
- Accompany the guidelines with a personalized message emphasizing their importance
- Provide contact information for any questions or clarifications
- Facilitate Alignment and Understanding
- Schedule a group meeting or individual calls to:
- Review key points of the guidelines
- Answer any facilitator questions
- Discuss how their session can best support SayPro’s goals
- Address any concerns or adjustments needed
- Schedule a group meeting or individual calls to:
- Provide Supplementary Resources
- Share any additional materials that reinforce expectations, such as:
- Sample session outlines or best practices
- Code of conduct
- Communication protocols with attendees
- Branding and messaging guidelines
- Share any additional materials that reinforce expectations, such as:
- Monitor Compliance and Readiness
- Request facilitators acknowledge receipt and understanding of guidelines
- Follow up to ensure their session plans align with expectations
- Offer support or coaching if deviations or uncertainties arise
- Ongoing Communication
- Maintain open communication channels to reinforce guidelines leading up to and during the event
- Provide reminders as needed, especially before rehearsals and event day
Expected Outcomes:
- Facilitators clearly understand SayPro’s event goals and standards.
- Sessions are delivered in a manner consistent with SayPro’s mission and professional image.
- Facilitators feel supported and confident in meeting event expectations.
- Attendees experience a cohesive, high-quality event aligned with SayPro’s vision.
- Neftaly Malatjie | CEO | SayPro
- Email: info@saypro.online
- Call: + 27 84 313 7407
- Website: www.saypro.online
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