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Session Materials

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Written by

Phidelia Dube

in

To ensure that participants have access to the most relevant information and resources, it’s crucial to provide session materials before, during, and after the event. Here’s a breakdown of the key session materials:

  1. Speaker Slides:
    • Purpose: Speaker slides provide the visual aids used during the presentation. They are important for reinforcing key points and making the content more engaging and memorable.
    • Format: Typically provided in PowerPoint (.pptx), Google Slides, or PDF format.
    • Timing: These should be distributed either immediately after the session or a few hours after the event. It’s good practice to allow speakers to finalize their slides before sharing them with participants.
    • Best Practice: Ensure that slides are clear, concise, and well-organized. Avoid overloading slides with text and ensure there’s a good mix of visuals and bullet points to facilitate understanding.
    • Example:
      • Title: “Digital Transformation: The Future of Business”
      • Slides: 20-slide deck covering trends in digital transformation, strategies for implementation, and case studies of success.
  1. Handouts:
    • Purpose: Handouts are supplementary materials that participants can keep for reference. These materials can help reinforce the content presented and provide additional detail or resources.
    • Format: PDF or printable versions of key content, charts, data summaries, or action plans discussed during the session. Some handouts could also include exercises or worksheets for participants to fill out.
    • Timing: Handouts should ideally be shared before or immediately after the session so that participants can follow along or review them later.
    • Best Practice: Ensure that the handouts are structured and easy to follow. If there are exercises or action items, include space for participants to jot down their thoughts.
    • Example:
      • Title: “Digital Transformation Roadmap”
      • Content: A 10-page PDF summarizing key steps in the transformation process, including budgeting, tools, and team collaboration strategies.
  1. Session Recordings:
    • Purpose: Session recordings are crucial for attendees who may have missed parts of the event or want to revisit specific sections. They also serve as a valuable resource for anyone who wants to review the content at their own pace.
    • Format: Typically shared as a video file (.mp4) or hosted on platforms like YouTube, Vimeo, or Zoom cloud. Links to the recording can be shared via email or a dedicated event portal.
    • Timing: Recordings should be shared within 24 hours after the session to maintain engagement. Make sure there is clear communication about how and where to access the recording.
    • Best Practice: Include timestamps for key segments, so participants can easily navigate to the part they want to review. Additionally, provide any necessary password or access credentials.
    • Example:
      • Title: “Session Recording – ‘Digital Transformation: The Future of Business’”
      • Link: [Insert link to recording]
      • Description: Full session recording of the speaker’s presentation, including Q&A segment.

Additional Considerations for Session Materials:

  • Consistency and Branding: Ensure all materials are consistent in style, including colors, fonts, and logo placement. This reinforces your event’s branding and ensures professionalism.
  • Engagement: Consider adding interactive elements to your materials, like polls, discussion prompts, or follow-up questionnaires, to keep participants engaged post-event.
  • Accessibility: Make sure that your materials are accessible to a wide audience. Use clear fonts, include alt text for images (if needed), and ensure that videos have subtitles if possible.
  • Follow-up Action: Include a call-to-action in the materials, such as links to additional resources, feedback surveys, or invites to upcoming sessions.

  • Neftaly Malatjie | CEO | SayPro
  • Email: info@saypro.online
  • Call: + 27 84 313 7407
  • Website: www.saypro.online

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