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Technical Setup: Set up the virtual meeting space on SayPro’s website to ensure smooth participation for online attendees.
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
To ensure smooth participation for online attendees in the SayPro Quarterly Digital Transformation Masterclass, here’s a Technical Setup Checklist for the virtual meeting space on SayPro’s website:
1. Virtual Platform Selection
- Platform Compatibility – Ensure the chosen platform (e.g., Zoom, Microsoft Teams, or SayPro’s website interface) supports features needed for the event (e.g., breakout rooms, live chat, Q&A).
- Login Credentials – Set up an easy-to-access portal for attendees to log in before the event starts.
- Recording Capabilities – Ensure the platform can record sessions for later viewing and reference.
2. Setup on SayPro’s Website
- Event Page Creation – Build a dedicated event page with all the necessary information (agenda, speaker bios, registration link, etc.).
- Registration Form – Integrate a smooth registration system with confirmation emails and reminders.
- Technical Requirements – Post a list of recommended technical specs (e.g., browser compatibility, internet speed) for attendees to ensure they are prepared.
- Pre-Event Test Link – Provide attendees with a test link to check their audio/video connection before the event begins.
3. A/V and Interaction Features
- Audio & Video Testing – Test microphones, cameras, and speakers for presenters and attendees beforehand.
- Q&A & Chat Features – Set up a live chat function for real-time Q&A and attendee interactions.
- Polls and Surveys – Enable polling features to encourage attendee participation during the event.
- Breakout Rooms – If using smaller discussion groups, ensure the breakout room feature is enabled and tested.
4. Security & Support
- Password Protection – Add a password or secure login system for exclusive access.
- Attendee Management – Assign moderators to monitor attendance and manage any disruptions or technical issues.
- Tech Support – Provide a helpdesk or contact person for attendees to reach out to during the event in case of technical difficulties.
5. Post-Event Engagement
- Feedback Survey – Set up an online feedback form immediately after the event for participants to fill out.
- Follow-Up Materials – Share the event recording, slides, and any other relevant materials via email or the event page.
- On-Demand Access – Make sure attendees can access session recordings on the website for future reference.
- Neftaly Malatjie | CEO | SayPro
- Email: info@saypro.online
- Call: + 27 84 313 7407
- Website: www.saypro.online
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