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To confirm participation and finalize topics for all speakers and facilitators, here’s a suggested approach to help keep everything organized.
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
1. Reach Out for Confirmation
- Send a Reminder Email: If you haven’t already, send a quick confirmation email to each speaker and facilitator asking if they’re still available and committed to participating.
- Include Specific Details: Make sure you include the event’s date, time, and the topics they agreed to cover.
2. Confirm the Final Topics
- Review Original Agreement: Check the topics initially agreed upon with each speaker or facilitator. This could be through a proposal or initial email.
- Clarify Expectations: Make sure each speaker knows the expected scope, duration, and any guidelines for their session.
Suggested Message Template:
Subject: Final Confirmation and Topic Clarification
Dear [Speaker/Facilitator Name],
I hope you’re doing well! I’m just reaching out to confirm your participation as a speaker/facilitator for the upcoming [event name] on [event date]. We are excited to have you on board!
Can you please confirm your availability and if the topics listed below still work for you? If there are any changes, please feel free to update me.
Confirmed Topics:
- [Speaker/Facilitator Name] – [Topic 1]
- [Topic 2, if applicable]
Event Details:
- Date: [Event Date]
- Time: [Event Time]
- Duration: [Session Length]
Looking forward to hearing from you!
Best regards,
[Your Name]
3. Document the Final Topics
- Create a Speaker/Facilitator Overview Sheet: Include the names, confirmed topics, and times for each participant.
- Adjust Any Changes: If any adjustments were made (new topics, new speakers, etc.), update your schedule and documents accordingly.
4. Follow Up if Necessary
- If anyone hasn’t responded within a few days, send a polite follow-up email asking for confirmation and any updates on their topics.
- Neftaly Malatjie | CEO | SayPro
- Email: info@saypro.online
- Call: + 27 84 313 7407
- Website: www.saypro.online
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