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To ensure a smooth hybrid session (combining in-person and remote participants), it’s crucial to thoroughly test all technical aspects beforehand. Here’s a checklist for testing video, audio, and screen sharing.

Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407

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Written by

Phidelia Dube

in

Video Test

  1. Camera Check
    • Ensure cameras are connected and functional.
    • Verify correct camera is selected in the conferencing software.
    • Check resolution and frame rate for clarity.
    • Position the camera to capture all in-person participants clearly.
  2. Lighting
    • Test lighting to avoid shadows or overexposure.
    • Avoid backlighting (e.g., windows behind speakers).
  3. Remote View
    • Confirm remote participants can see the shared video feed clearly.

Audio Test

  1. Microphone Check
    • Test all microphones (tabletop, lapel, built-in, etc.).
    • Check input levels to avoid distortion or too low volume.
    • Mute/unmute functionality should be tested.
  2. Speaker Check
    • Test speaker volume in the room (for hearing remote participants).
    • Ensure no echo or feedback (consider echo-cancellation settings).
  3. Remote Audio Check
    • Confirm remote users can hear all in-room voices clearly.
    • Test audio from remote users to in-room participants.
  4. Background Noise
    • Check for and minimize HVAC, typing, or other distracting sounds.

Screen Sharing Test

  1. Connectivity
    • Test screen sharing from in-room PC/laptop.
    • Ensure multiple content types (e.g., PowerPoint, video, browser) can be shared.
  2. Remote Viewing
    • Confirm remote attendees can see the shared screen.
    • Check if annotations or pointer tools work if needed.
  3. Permissions
    • Ensure host and co-hosts have proper sharing permissions.
    • Test switching presenters during the session.

Platform-Specific Settings

  • Test using the actual video conferencing platform (e.g., Zoom, Microsoft Teams, Google Meet).
  • Log in using both host and guest accounts to verify full functionality.
  • Update to the latest version of the software.

Network Connection

  • Test internet speed (upload/download).
  • Use wired connections when possible for better stability.
  • Verify backup options (hotspot, secondary laptop).

Final Dry Run

  • Conduct a mock session with both in-room and remote participants.
  • Test transitions between shared content, speaker changes, and Q&A flow.
  • Assign roles: host, co-host, moderator (if needed).

  • Neftaly Malatjie | CEO | SayPro
  • Email: info@saypro.online
  • Call: + 27 84 313 7407
  • Website: www.saypro.online

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