SayPro Microsoft Word (Document Processing) Training Course

Course Overview

This course is designed to equip learners with foundational and advanced skills in Microsoft Word to enhance productivity, ensure document quality, and streamline workflow. Participants will learn how to create professional documents, collaborate effectively, and automate repetitive tasks.

Course Duration

3 Days (6 hours per day) – Includes theory, practical exercises, and Q&A sessions

Day 1: Introduction to Microsoft Word & Basic Formatting

Module 1: Getting Started with Microsoft Word

• Navigating the Word interface

• Creating, saving, and opening documents

• Understanding file formats (.docx, .pdf, .dotx)

Module 2: Basic Formatting Techniques

• Applying and modifying fonts, sizes, and colors

• Paragraph alignment, spacing, and indentation

• Using bullets, numbering, and multilevel lists

• Inserting headers, footers, and page numbers

Module 3: Styles, Themes, and Templates

• Creating and applying Styles for consistent formatting

• Using Themes to unify design across documents

• Customizing and using Templates for repeatable layouts

Day 2: Intermediate to Advanced Features

Module 4: Tables, Charts, and SmartArt

• Inserting and formatting tables for structured data

• Creating and editing charts (bar, line, pie, etc.)

• Using SmartArt to visually represent processes or hierarchies

Module 5: Mail Merge

• Using Mail Merge for personalized emails, letters, and labels

• Connecting Word to Excel or Outlook data sources

• Previewing and finalizing bulk output

Module 6: Collaboration and Review

• Enabling and using Track Changes

• Adding and managing Comments

• Understanding version control and document history

• Co-authoring and sharing documents using OneDrive/SharePoint

Day 3: Document Automation & Accessibility

Module 7: Document Automation

• Creating and running macros for repetitive tasks

• Using Quick Parts and Building Blocks to reuse content

• Automating cover pages, footers, and standard paragraphs

Module 8: Accessibility and Optimization

• Ensuring document accessibility for all users

• Using the Accessibility Checker

• Formatting documents for screen readers

• Adding alt text to images, charts, and tables

Course Outcomes

By the end of the course, participants will be able to:

• Create polished, professional, and consistent documents

• Collaborate efficiently with colleagues and clients

• Use automation tools to increase productivity

• Ensure documents are accessible and inclusive

Target Audience

• Administrative professionals

• HR and communications teams

• Analysts, educators, and project managers

• Anyone seeking to improve their Microsoft Word proficiency

Prerequisites

• Basic computer literacy

• Familiarity with Microsoft Windows environment